Giving great service doesn't stop with your customers. If you give the same customer service to the people you work with, you'll establish credibility and approachability.
Here are some ways to improve your customer service in the office:
Be approachable. Sometimes it’s easier to be angry, negative or mundane at work or at home, but the truth is people respond better to someone who is cheerful and approachable.
Communicate effectively. Try not to act annoyed or angry if you have to explain something over again. Take that as an opportunity to polish your communication skills. Our body language is 58 percent of the emotional meaning we create with the people we talk to. Some of the most powerful communication is non-verbal. Make a list before you leave a voice mail so you sound prepared. Organize your thoughts before you add to a discussion. Anticipate questions. Be concise in written communication like emails and notes.
Be appreciative. Take time to thank others for their contribution. Feeling appreciated creates loyalty. Write a note, send an email, and/or thank them so their manager knows too.
Be curious. Be curious about the company you work for. The more you know about the whole process allows you to contribute even more. Be eager to learn more about what you do and how to do it better.
Be straight-forward. Expectations of others may fall short. Instead of lowering the bar or being disappointed, choose a time to remind each other what the expectations are to keep the relationship strong.
Have goals. Write down your goals and share them with someone you trust. Statistics show that you’re more likely to achieve your goals this way. When your team sets a goal, be sure to contribute as much as you can with no excuses.
Respect communication styles. Honor others you work with by knowing and respecting their communication style. Do they prefer a one-on-one meeting, an email, a short note, a quick phone call, or a lengthy and fun conversation?
Be humble. Be knowledgeable and share your recommendations without arrogance or attitude.
Laugh. Diffuse an angry customer or co-worker with a little humor. It may be a welcome break in the tone of a conversation. Use humor to lighten a tough situation, but don’t use it to cover up the real matter at hand.
Be kind. Be kinder than necessary to everyone you meet. You never know what they’re going through. Try to give everyone the benefit of the doubt in a situation--you'd want them take that approach with you, right?
Be a problem solver. The best leaders are good at “Plan B.” They have a positive attitude even when problems arise.
Share. Share your talents with others. Share your time with the people that mean the most to you. Share your blessings with those less fortunate by volunteering.
Celebrate your successes. As you set goals, celebrate each success. Success can come in small doses, so take time to build upon each one.
by Renee Halgerson